The organization shall be known as the "Mycological Society of Toronto", hereafter called the "Society".
The objectives of the Society are:
- to provide opportunities for its members to develop their interest in mycology through lectures, forays, field trips and interaction with professional mycologists;
- to foster in its members a responsible and caring attitude for the natural environment and a better understanding of the special role of fungi in nature;
- to stimulate public interest in the broad area of mycology, and the role of fungi in nature.
Membership in the Society is open to any person or family who supports the objectives of the Society and pays the prescribed membership fee, thereby becoming a member in good standing. Each member in good standing shall be entitled to one vote on each and every question coming before any Annual, General or Special Meeting of the Society.
- MEMBERSHIP FEES
Membership fees shall be proposed by the Board of Directors and shall become effective following approval by the membership at the Annual Meeting of the Society.
- BOARD OF DIRECTORS
The affairs of the Society shall be managed by a Board of nine (9) directors1, hereafter referred to as the "Board" consisting of:
Each Director shall, at the time of his/her election, be a Member in good standing of the Society. The Directors shall be elected by the members at the Annual Meeting for a one year term of office. In addition, without election, the immediate Past President shall serve on the Board as Honorary Director with full voting rights, for a one year term.
- MEETING OF THE BOARD OF DIRECTORS
The Board may conduct its meetings at such time and place as it deems appropriate and necessary. A Meeting of the Board may be called by the President or the Vice-President.
- QUORUM OF THE BOARD
Four members of the Board present in person, one of them being the President or the Vice President, shall constitute a quorum for the transaction of business at the Board meeting.
- VOTING OF THE BOARD
Questions arising at any Board meeting shall be decided by consensus or by a majority of votes. Each Director, regardless of function or dual function, shall have one vote. In the case of a tie vote, the President or in his/her absence, the Vice-President shall have the deciding vote. All voting shall be by a show of hands.
The Board may form Committees to carry out specific activities or functions within the Society by appointing a chairman for each Committee to be formed. The Chairmen shall be members of the Society, and they may, with the approval of the Board, invite other members of the Society to serve on their Committees. The planned activities and financial expenditures of the Committees are subject to approval by the Board. The Board may form Committees for such functions as:
Exhibits (Fungi Fair etc.)
The Committee Chairmen may be invited to attend Board meetings as non-voting participants.
- HONOURARY MEMBERS
The Board may, at its discretion, award Honorary Memberships to persons who have rendered distinguished service to the Society. Honorary members will be members of the Society in perpetuity, without any further payment of membership dues.
- SCIENTIFIC ADVISORS
The Board may, at its discretion, request professional Mycologists to serve as Scientific Advisors to the Society. The Scientific Advisor will, when accepting the request, become a member of the Society without payment of dues, until he informs the Board that he/she no longer wishes to serve as Scientific Advisor.
- VACANCIES TO THE BOARD
When vacancies arise on the Board during the term of office of the Directors, the Board may appoint members of the Society to fill such vacancies until the next Annual meeting of the Society.
If the position of President becomes vacant during the term of office, it shall be filled by the Vice-President until the next Annual Meeting.
- ANNUAL MEETING
The Annual Meeting of the Society shall be held on the third Monday of April. If this day falls on a Holiday, the Annual Meeting will be held the following Monday.
- At the Annual Meeting, the Society's members shall;
- receive the annual reports from Directors,
- receive the annual financial report of the Society,
- receive activity reports from the Committees,
- approve the annual membership fees,
- elect the Directors of the Society.
The Annual Meeting may also deal with any matter pertaining to the affairs of the Society.
- GENERAL MEETING
There shall be at least four General Meetings of the Society, held on dates decided by the Board. The General Meeting may deal with any matter related with the affairs of the Society, except the election of Directors.
- SPECIAL MEETINGS
Special Meetings of the Society may be called by the President or Vice-President to discuss or consider specific matters before the Society, by notifying in writing the members of the Society two weeks prior to the Special Meeting.
- FISCAL YEAR
The Fiscal Year of the Society shall begin on the first day of April, and end on the thirty-first day of March, of the next calendar year.
The affairs of the Society shall be conducted according to the Bylaws of the Society, which describe;
- duties of the Directors,
- the Society's financial procedures,
- voting procedures,
- code of conduct of members,
- the Society's newsletter,
- procedures at meetings of the Society,
- functions of Committees,
- role of the Scientific Advisors,
- relationship to other mycological societies.
- AMENDMENTS TO THE CONSTITUTION
Amendments to the Constitution must be approved by members of the Society at an Annual, General, or Special Meeting of the Society.
The Board shall inform the members of the Society in writing, of the proposed amendments, two weeks prior to the meeting at which the amendments will be presented for discussion and approval.
Amendments to the Constitution may be proposed by the Board at its discretion, or when requested in writing by at least five members of the Society.
Amended 04/2001, 04/2014
The MST Constitution is also available as a PDF document for download: